Privacy Policy
Paytube Limited ("Paytube", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit www.paytube.ie or use our payroll and accounting services. It applies in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018 (Ireland).
1. Who We Are
Paytube Limited is the data controller for personal data collected through this website. You can contact us at support@paytube.ie.
2. What Data We Collect
We may collect and process the following categories of personal data:
- Contact information: name, email address, phone number, submitted via our contact form or sign-up process.
- Account data: login credentials and profile information for contractors using the Paytube portal.
- Payroll and financial data: salary details, tax reference numbers, bank account information, and expense records necessary to provide our services.
- Usage data: pages visited, time spent, browser type, IP address, and other analytics data collected via cookies (only with your consent).
- Communications: content of emails or messages you send to us.
3. How We Use Your Data
We use your personal data for the following purposes:
- Providing, operating, and improving our payroll and accounting services.
- Processing payroll, submitting statutory returns to Revenue, and managing expenses.
- Responding to your enquiries and providing customer support.
- Sending service-related communications (e.g. payslips, notifications).
- Complying with legal obligations under Irish and EU law.
- Analysing website usage to improve our services (only with your consent via cookies).
4. Legal Basis for Processing
We rely on the following legal bases:
- Contract performance: processing necessary to deliver the services you have engaged us for.
- Legal obligation: processing required to comply with tax, payroll, and employment law.
- Legitimate interests: improving our website and services, fraud prevention.
- Consent: analytics cookies, marketing communications (where applicable).
5. Cookies and Analytics
We use Google Analytics to understand how visitors use our website. This service sets cookies on your device only if you give consent via our cookie banner. You can withdraw consent at any time by clearing your browser cookies and revisiting the site to update your preference.
Google Analytics data is processed by Google LLC and may be transferred to servers in the United States under Google's Standard Contractual Clauses. For more information, see Google's Privacy Policy.
6. Data Sharing
We do not sell your personal data. We may share data with:
- Revenue Commissioners (Ireland): as required for payroll and tax filing obligations.
- Service providers: cloud hosting, payroll software, and communication tools used to deliver our services, bound by data processing agreements.
- Professional advisors: accountants, solicitors, or auditors, under confidentiality obligations.
- Law enforcement or regulators: where required by law.
7. Data Retention
We retain personal data for as long as necessary to fulfil the purposes described in this policy, or as required by law. Payroll and financial records are typically retained for 7 years in accordance with Irish Revenue requirements. You may request deletion of other data at any time (subject to legal obligations).
8. Your Rights
Under GDPR, you have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete data.
- Request erasure of your data (right to be forgotten), subject to legal retention obligations.
- Object to or restrict certain processing activities.
- Data portability (receive your data in a structured, machine-readable format).
- Withdraw consent at any time where processing is consent-based.
- Lodge a complaint with the Data Protection Commission (Ireland) at www.dataprotection.ie.
To exercise any of these rights, contact us at support@paytube.ie.
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our Paytube portal uses encrypted connections (HTTPS) and access controls.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The date at the top of the page reflects the most recent revision. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
- Email: support@paytube.ie